Vendor Management

Problem

You have years’ worth of vendor contracts stored in file cabinets and boxes and finding information about individual vendor contracts can take hours, if not days, of searching to find the documents you need. With no way to efficiently track vendor information, ensure complete documentation and easily access complete files online, you are opening the door to risk of failing to comply with rules and governance policies.  Without an effective retention program, you end up storing old documents longer than you need to or should, and paper-based vendor management is simply inefficient and costly to your organization.
 

Solution

Quickly and easily manage your vendor documents with one secure, intuitively structured, cloud-based system. With an active compliance monitor continually scanning all of your files, you are assured of knowing what you have and knowing when to act.  When your organization works from a central source, time spent on daily business processes is reduced which saves you money.  Streamlining the vendor management process with intuitive workflows and notifications of documents that are missing or expiring reduces administrative overhead and ensures compliance. Don’t miss out on the opportunity to efficiently gain control of the vendor process, reduce costs and effectively manage agreements.
 

Products to Help You

FileBRIDGE - A secure, scalable solution for vendor management.

Key Features & Benefits of FileBRIDGE:

  • Builds a bridge from paper-based to digital vendor management
  • Automates cumbersome paper processes to improve business efficiency
  • Ensures you have the documents you need and notifies you of any gaps
  • Creates a secure and auditable collaborative document workflow
  • Enforces compliance with corporate governance and retention policies
  • Eliminates investments in IT infrastructure and delivers a scalable solution

How to Get Started

Archive Systems delivers unified document management solutions that provide a bridge between paper and digital records storage and control. Unified Document Management is an end-to-end approach to manage both paper and digital documents and covers the complete document lifecycle. This comprehensive solution saves time and money, and enables your company to efficiently manage the move to less paper. Unified Document Management is a framework that can be implemented incrementally, beginning in an easy-to-manage area where improvements will deliver quick payback. From there, you can expand Unified Document Management to maximize business productivity and minimize cost and risk.

The pre-configured solution is swift to implement and simple to use. Using built-in business intelligence, you know when your vendor related documents are all together and well-organized. Feel confident knowing that they are stored in a secure environment with an established records management company whose core business is helping you improve the management of information.

Resources

Webinar – Goldilocks Approach to Adapting Your Paper Document Processes to go Digital

Article - Do You Know Your Inventory?

 

ARCHIVE SYSTEMS    800-899-3975    info@archivesystems.com