How It Works

ASPEN 360 Accounts Payable Edition provides an online view of invoices throughout the review, approval and payment process. Invoices are scanned, indexed and stored in a centralized repository, then routed electronically to the appropriate person for approval based on existing business rules. These invoice automation rules can incorporate notifications of duplicate invoices, route invoices above a certain dollar amount to particular staff, create and maintain approval timers, and perform workload balancing. Workflow alarms and notices speed approval times by alerting users as invoices arrive and when time limits for review and approval are exceeded.

Workflow Inbox

Smart Routing
ASPEN 360's Smart Routing streamlines the movement of invoices through the approval process by intelligently knowing where invoices need to go next, even when users do not know themselves. Through the click of the approval icon, invoice automation rules are used to determine routing in regards to:

higher approval

account number allocations

routing for PO matching

routing to Accounts Payable

Status Reporting
ASPEN 360's Status Aging Report provides a detailed report on the workflow status of various projects. For example, you'll be able to quickly determine how many invoices need to be assigned in the initial approval stage. You can also change the report to view the status of invoices based on exception processing, final approval, or other customized fields.

By utilizing ASPEN 360, processors resolve discrepancies quickly with real-time, Web-based access to invoice information. Billing inquiries and requests for information are handled in seconds with desktop access to all pertinent documentation. In addition, Web-enabled self-service access to invoices and payment information reduces supplier inquiries while increasing overall satisfaction.