3rd Party Storage Vendor

OmniRIM customers that use a provider for off-site storage of physical records face the inefficient task of managing their business records stored at off-site facilities in two separate software systems. This creates reconciliation problems and added unnecessary complexity, such as:

  1. Increasing storage service costs
  2. Paying for storage of documents that are eligible for disposition
  3. Inefficient shipping of boxes to and from storage
  4. Duplication of effort using off-site provider software to request records
  5. Regulatory concerns regarding confidential or sensitive metadata entered into the storage provider’s software system

Seamlessly integrated with the OmniRIM Physical Records Management Suite, the OmniRIM Storage Vendor Connector is a set of software services that synchronize circulation transactions with the software used by your off-site storage provider. The OmniRIM Storage Vendor Connector enables records managers and end-users to directly access and submit records requests to Iron Mountain® and other popular off-site storage providers.

  OmniRIM Storage Vendor Connector Data Sheet

Synchronization of Transaction Data Improves Efficiency and Accuracy

Synchronization between the OmniRIM software and storage provider software streamlines the record retrieval process improving efficiency and accuracy. The OmniRIM Storage Connector pays for itself within the first year by:

  1. Providing an auditable chain of custody for records
  2. Increasing accuracy of physical record location tracking
  3. Eliminating double-entry of data into OmniRIM and the systems used by popular storage service providers
  4. Reducing costs associated with storing documents past their scheduled disposition date and multiple unscheduled deliveries

Key Features

OmniRIM Storage Vendor Connector provides two-way synchronization for:

  1. Tracking records (box level) circulated between storage locations across North America
  2. Grouping shipments of boxes to and from storage facilities
  3. Reconciling storage provider invoice transactions

The OmniRIM Storage Vendor Connector consolidates circulation transactions and synchronizes this data automatically in the OmniRIM Physical Records Management system, saving time and money while eliminating errors and omissions. As an added bonus, OmniRIM audits these transactions; reports are generated that detail activity by department, by activity type, and lists charge backs for reconciliation purposes.

From a technical perspective, the Storage Vendor Connector logs in to the storage provider’s FTP service at pre-scheduled intervals and exchanges the proprietary files necessary to update shipments and new storage requests for your company.