Features & Benefits
Document Management Solution Features
ASPEN Virtual File Room (VFR) integrates document receipt, document imaging and data capture, and Web-based image hosting to provide you with comprehensive document management solution features. It also offers unlimited access to unlimited authorized users without the need to pay for additional licenses.
ASPEN Virtual File Room Data Sheet
Document Imaging Search & Retrieval
Web-based search fields are customized to your specifications and search results are completed instantly to help speed business processes. Search criteria can be entered into one or more fields, and smart searches can be conducted as well. Results are displayed in a Hit List window. You can then view, edit, annotate, print, email, and more from the browser-based image viewer.
Advanced Document Image Viewer
The powerful viewer integrates feature-rich image handling for easier readability. Take advantage of a broad range of viewing and manipulation options including zoom, rotate, thumbnails, and more. You can also empower users with the ability to add annotations such as highlights, sticky notes, redactions, stamps, and other mark-ups.
Image-enable Business Applications
Retrieve documents in ASPEN VFR’s repository right from your core business applications. The U-CALL module enables you to quickly request and retrieve stored document images from within line-of-business applications without lengthy and costly programming.
Third Party Access
Improve customer service by providing suppliers, auditors, customers and other authorized 3rd parties with a Web-based self-service portal to document images and data stored in ASPEN VFR.
Document Management Security & Administration
You have complete administrative control over who has access to your organization’s information. Easily create, modify, or delete users as well as configure system settings.
Unlimited Users for Document Management
Unlike server-based enterprise solutions, ASPEN VFR provides unlimited access to users and can be administered and accessed remotely online.
Flexible Document Distribution
ASPEN VFR offers a variety of document distribution options including print and email directly from the viewer so you can deliver documents in real time to any location.
24/7 Availability of Document Images
With multiple cutting-edge Data Centers focused on always providing secure and dependable access to client content, ASPEN VFR guarantees 99.9% system uptime. There's no need to purchase, install, manage, maintain and support a fully redundant storage environment.