ASPEN VFR vs In-house Systems
Save Up to 90% by Eliminating Hidden Costs of In-House Document Management Systems
Archive Systems frees you from the risks, hidden costs, high failure rates, and extended implementation timeframes of in-house systems. ASPEN Virtual File Room's (VFR) On-Demand model transforms your business, enabling you to start with results, not infrastructure. It can be implemented in a matter of days, in stark contrast to the extended timeframes involved with traditional in-house systems.
With ASPEN VFR there is no software or hardware to buy, install, or maintain. This equates to savings of as much as 90% compared to in-house document management alternatives. Our pricing model includes everything you need, so you won't be surprised later by personnel and technology costs that can quickly add up to as much as ten times the original licensing fees of in-house document management systems.
ASPEN Virtual File Room Data Sheet
Why Choose ASPEN VFR for Document Management
- Constantly integrates the latest developments in workflow automation, document imaging, data capture and indexing services, business continuity and disaster recovery
- Eliminates infrastructure acquisition and maintenance costs
- Incorporates focused expertise and proven performance and availability
- Provides a substantially quicker time-to-value
- Scales usage seamlessly and efficiently
- Automates critical processes to optimize operations
In-House System vs. ASPEN Virtual File Room
|
| | In-House
System | ASPEN Virtual File Room |
| Software as a Service | |  |
| Low Risk | | |
| Low Complexity | | |
| No Desktop Software | | |
| No Hardware | | |
| Zero Maintenance | | |
| Zero Upgrade Cost | | |
| Zero Personnel Support Costs | | |
| Time to Value | | |
| Easy to Use | | |
| Unlimited Users | $ | |
| Time to Deployment | Months | Weeks |
| Time to Complete an Upgrade | 18-24 Months | Instant |
| Customers on Latest Release | 5% | 100% |
| Success Rate | 30% | 98% |
| Customization | $ | |
| Integration | $ | |
| Scalability | $ | |
| Fully Redundant Data Center | $ | |
| Unlimited Comment Storage | $ | |
| 24/7 Customer Support / Help Desk | $ | |
| Document Scanning / Conversion Services | $ | |
| Secure, Off-Site Hard Copy Storage Services | | |
= Included in the base fee $ = Additional Fees Apply
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