Your Privacy is our Priority.

WEBSITE PRIVACY POLICY
Effective as of June 18, 2009

We at Archive Systems, Inc. (“Archive Systems,” “we,” “us,” or “our”) have created this Website Privacy Policy (this “Privacy Policy”) because we know that you care about how information you provide to us is used and shared. This Privacy Policy relates to the online information collection and use practices with respect to the publicly-available sections (the “Public Areas”) of the www.archivesystems.com website (the “Website”). This Privacy Policy does not relate to the sections of the Website that require Client login (e.g., the ASPEN 360, MANAGE MY RECORDS, and MANAGE MY ACCOUNT sections of the Website), which are governed by the relevant agreements entered into by Archive Systems and the Client.

By visiting our Website, you are accepting the practices described in this Privacy Policy.

Truste Privacy Program
Archive Systems is a licensee of the TRUSTe Privacy Program. TRUSTe is an independent, non-profit organization whose mission is to build users’ trust and confidence in the Internet by promoting the use of fair information practices.

To contact Truste to express concerns regarding Archive Systems' privacy policy, please visit the Watchdog Dispute Resolution link at http://watchdog.truste.com/pvr.php?page=complaint&url=.

The Information We Collect
When you use the Public Areas of the Website, you may provide us with personal information about you, such as your name, e-mail address, postal address, and telephone number (collectively, the “Information”). We do not collect any Information from you when you visit the Public Areas of the Website unless you provide us with the Information voluntarily (for example, by registering for a Webinar or sending us a message).

We may automatically collect other types of information when you visit the Website such as your network location, which is typically your company name, as well as your city and state if available; the IP address of your computer; and what sections of the Website you visit.

Also, the Website may use cookies from third party tracking technologies to help us collect non-personally identifiable information and to enhance your experience using the Website. Cookies are small packets of data that a web site stores on your computer’s hard drive so that your computer will “remember” information about your visit. If you do not want the Website to place a cookie on your hard drive, you may be able to turn that feature off on your computer. Please consult your Internet browser’s documentation for information on how to do this. However, if you decide not to accept cookies from our Website, the Website may not function properly.

Accessing and Modifying Your Information
Archive Systems complies with the EU Safe Harbor framework as set forth by the Department of Commerce regarding the collection, use, and retention of data from the European Union. Upon request and within 30 days, Archive Systems will grant individuals reasonable access to personal information that it holds about them. In addition, Archive Systems will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete. Please contact inforequest@archivesystems.com to change your personal information gathered on the Site.

How We Use and Share the Information
If you provide us with Information through the Public Areas of the Website, we may use the Information to send you e-mail newsletters, as well as to inform you about other products and services that may be available through Archive Systems. Also, we may share Information with others as described below.

We may employ other companies and individuals to perform functions on our behalf. Examples may include providing marketing assistance and customer service. These other companies will have access to the Information only as necessary to perform their functions and to the extent permitted by law.

If we or any of our affiliated companies (or all or substantially all of our assets or the assets of any of our affiliated companies) are acquired, we expect that the Information would be transferred along with the other business assets.

To the extent permitted by law, we may also disclose Information when required by law, court order, or other government or law enforcement authority or regulatory agency, or whenever we believe that disclosing the Information is necessary or advisable, for example, to protect the rights, property, or safety of Archive Systems or others. This may include, for example, sharing information with other companies and organizations for fraud protection and credit risk reduction.