FOR IMMEDIATE RELEASE:
DocuLogic Solution Greatly Reduces Information Processing Time
Fairfield, NJ (April 21, 2003) – Archive Systems, Inc.,
a leading provider of web-based hosted imaging and document storage services, announces it
has recently contracted with AnnTaylor Stores Corporation (NYSE: ANN) to provide its unique
combination of document management solutions helping AnnTaylor streamline its business
processes. Archive Systems is initially deployed within the Accounting Department to reduce
information processing time and increase employee access to business-critical information.
AnnTaylor operates over 580 stores in 42 states, the District of
Columbia and Puerto Rico. Prior to deploying the Archive DocuLogic hosted imaging
initiative, employees in multiple corporate departments were relegated to referring to
paper-based documents to perform research associated with their daily operation. The
company desired to extend secure, instant access to accounting records to authorized
employees in multiple locations. They also sought to maximize their financial return on
a new solution by eliminating their labor-intensive paper-based filing system. Archive
Systems delivered its comprehensive Web-based image solution, including high-volume
offsite document conversion and redundant image hosting services.
Using Archive DocuLogic, AnnTaylor’s Accounting & Tax departments more
efficiently processes several thousand invoices and employee expense reports per week, and
Archive DocuLogic offers the scalability to extend the use of AnnTaylor’s Oracle Financial
database. In addition, AnnTaylor can now reduce its physical storage requirement by more
easily tracking and eliminating unnecessary files. Without investing in hardware, software
or technology of any kind, AnnTaylor gained significant business continuity and disaster
recovery capabilities that are inherent to the Archive Systems infrastructure.
The Archive DocuLogic web-based solution has enabled unlimited, instant
access to all paid invoices and employee expense reports to AnnTaylor staff in multiple
offices including their two New York City locations, the New Haven, CT office as well as
their Louisville, KY distribution center. Through the use of customized search screens,
various departments have immediate access to documentation that previously took days to
produce. Verifying and validating vendor and employee payments are now done instantaneously
by end-users. AnnTaylor has realized meaningful business convenience savings as well as
increased staff productivity. Future imaging initiatives include Letters of Credit,
monthly rent reports and duty management and customs documentation.
About AnnTaylor Stores Corporation.
Ann Taylor is one of the country's leading women's specialty retailers, operating 588
stores in 42 states, the District of Columbia and Puerto Rico, and also an Online Store
at www.anntaylor.com.
About Archive Systems, Inc.
Archive Systems delivers products and services that enable organizations to manage paper and digital documents. The company provides a bridge to a paperless future by uniting traditional records management services with cloud-based Virtual File Room technology. Records management services range from physical business records storage and secure document shredding to digital document conversion services and on-demand Virtual File Delivery. Archive Systems' flagship document management platform, ASPEN, automates and optimizes complex document-based processes, and manages the flow of work throughout an organization. ASPEN Accounts Payable automation combines AP best practices with ZeroTouch AP imaging and workflow. Additional ASPEN Virtual File Room applications support document centric areas such as human resources, vendor management, and contract and lease management. These technologies, combined with Archive Systems document services, capture, store, route, and archive documents online – improving efficiency and accuracy while lowering costs. Archive Systems is changing the way the world manages documents. For more information, please visit www.archivesystems.com.
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