Archive Systems | Avon Snapshot

"Other providers of document management services just could not provide the imaging and workflow solution we were looking for. Archive Systems was able to implement immediately which provided the additional functionality we needed to operate more efficiently. The immediate cost savings, customer service and support provided by Archive Systems further validated our decision to partner with them."

Senior Manager – Financial Shared Services Center, Avon Products, Inc.

Challenges

Solution

Benefits

	Looked to introduce technology that would provide a better method of managing and tracking vendor invoices.
	Wanted to deploy a Web-based solution to streamline the Accounts Payable Department workflow process.
	Goal was to achieve corporate mandate of 25% staff reductions with A/P Processing

	Selected ASPEN 360 to provide high availability, secure, fully redundant, Web-based image hosting and workflow automation.
	Extended the “Source-to-Shred” document lifecycle management solution to include high volume document conversion and data entry services.
	Easily integrated with Avon’s internal JD Edwards system.

	Immediately reduced costs by a decrease in operational expenses and staff reductions.
	Streamlined processes, increased functionality, better controls, including PO matching and comprehensive reporting.
	Implemented real-time customer service with the introduction of a secure online medium for vendors to review payment status information.