Sex, Drugs, and Records Management?

4/16/2012

I’ve had some interesting jobs in the past. I worked for a small graphic design company during the summer of 1990. I did everything from taking the boss’s kid to his acting auditions to designing signs for the Knebworth Festival in England (The boss had a backstage pass. Major artists playing – Pink Floyd, Paul McCartney, Robert Plant and Jimmy Page. He comes back with nothing but photos of Tears for Fear. Tears for Fear!).

I also worked for an internet music startup. It was years before iTunes came out, so really it was an online music magazine. But I got a lot of free CDs and went to a bunch of concerts for free. I even got to interview Charlie Watts of The Rolling Stones in person. That’s rock and roll royalty right there!

When I started working at Archive Systems, I didn’t think there would be any tie in to the music industry. Then I read this article about the Rock and Roll Hall of Fame opening their archives. They are opening up a library and archives facility that holds more than 3,500 books, 1,400 audio recordings, and 270 videos. Such things as a set list from Elvis, and Jimi Hendrix’s hand written lyrics to “Purple Haze” are archived, along with all sorts of documents related to the music industry. To paraphrase The Who, “Long Live Rock, be it Dead or Archived!”

So I began to think about the kind of stuff Archive Systems must have archived for the past 20 years. Could it be as cool as Rock and Roll Artifacts? Probably not, but I have more than a feeling that most of it is quite important.

For instance, imagine you work for a Fortune 500 company. You get a call that a former employee is bringing a lawsuit against the company claiming they were illegally fired after claiming they were sexually harassed. Do you yell help and hope those files are still in your storage room? That’ll be the day. No, you pull up a digital file of the employee’s records from FileBRIDGE Digital and see that the employee had been caught stealing company supplies. You even have a signed statement from the employee confessing to stealing the stuff. You pass this info onto your company’s legal team and they tell the accuser to beat it.

Or consider this scenario. You work for a large pharmaceutical company that acquired another pharmaceutical company a few years ago. Today you received an email that one of the drugs of the acquired company might be causing people to develop liver disease. Is it the end of the world as you know it because nobody has a clue where the drug study records are since the acquisition? No, don’t think twice, it’s all right. You have all the drug safety records in FileBRIDGE Governance. You place the files in legal hold and provide links to digital copies of the records to your legal team, while the physical files are being shipped to them from an Archive Systems record center. Everything is all right now.

So it might not be Rock and Roll, but I still like it.

Jim Dolan
Online Marketing Specialist
Archive Systems, Inc.


What do you think?

Your email address will not be shown
ARCHIVE SYSTEMS    800-899-3975    info@archivesystems.com