Gartner defines Information Governance as: “the specification of decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival, and deletion of information. It includes the processes, roles, standards, and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals.”
I see Information Governance as a framework for an organization to identify and manage their information, data, records, and content at a strategic level. Information is an asset to an organization and must be managed consistently across the enterprise. Information must be protected, secured, and made available as required. There is also intrinsic value in an organizations’ information beyond the value to specific transactions. Information, data, records, etc.. is generated and comes into an organization in an increasing number of channels. It is no longer sufficient to just try and manage “official records” (the traditional focus of Records Management). ALL information that an entity touches and processes must be managed in a risk based framework. Information Governance is that framework which addresses all types of data and records, recognizes and manages the risks associated with this asset and develops, deploys, monitors and tests the necessary processes and controls to maintain a compliant program. A tall order indeed, but one that is getting a lot of attention in this era of increased regulation and transparency.