ASPEN 360 Accounts Payable Edition ERP Connectors
Effective and efficient invoice processing demands a tight integration with your ERP or accounting system. ASPEN 360 Accounts Payable Edition is ERP and accounting system agnostic; its proprietary Business Connectors will allow data transmissions to and from your financial system. This is accomplished with little to no effort from your internal IT development staff; no synchronization processes for them to struggle with, no complex data extraction algorithms for them to write.
Incoming Connectors
Incoming connectors allow data to be transmitted electronically to ASPEN 360 so that important information such as vendor address book data, PO data, receiving data and GL chart of account data are in sync between ASPEN 360 and your ERP or AP financial system before approved invoices are connected back to the ERP or AP financial system for payment.
Chart of Accounts – Users can only use valid chart of account combinations when approving invoices. Access to specific accounts can be restricted by user or groups of users.
Vendor Address Book – Users can only pay active vendors and the correct remit to address is validated. ASPEN 360’s vendor lookup technology can match the vendor name captured from the invoice to the vendor in your vendor address book. This enables ASPEN 360 to programmatically select the correct vendor number without user intervention.
PO Data – Open and blanket purchase order transactions are provided so that matched receipts can be validated against open PO’s during the automatic three way matching process. Paid invoices are tracked against each PO until the PO is closed.
Receiving Data – Unmatched receipt line items are provided, which enables ASPEN 360 to perform automatic three way matching against invoices line items captured in the Invoice Virtualization Centers. ASPEN 360’s matching algorithms allow for Straight Through Processing when the invoice line item data is matched to the receipt line item data without needing AP processor involvement for the match.
Adjustment Data – The ERP or AP financial systems auto generated adjustment or discount transactions that occur directly within your ERP system are populated without going through the ASPEN 360 workflow. An example of these adjustments is for auto discounts taken directly outside of ASPEN 360. The adjustment data provides full visibility to all transactions for that vendor and not only the transactions that occur directly within ASPEN 360.
Check Reference Data – Once the check number and check data is generated, ASPEN 360 will receive back this information from your ERP or AP financial system so that vendors and internal users can search by the check fields to find invoices paid by that check number or check date.
Outgoing Connectors
Outgoing connectors allow data to be transmitted electronically from ASPEN 360 to your ERP or AP financial system. Once an invoice is matched or approved within ASPEN 360, required invoice data for payment is transmitted at predefined intervals back to the ERP or AP financial system.
Approved Invoice Data – Approved invoice data is sent to the ERP or AP financial system for payment on regularly scheduled intervals.
Immediate Payment Data - Approved invoice date is transmitted to the ERP system for payment on an hourly basis if the invoice is flagged for immediate payment.
Universal Context-Sensitive Link (U-CALL) - Your external systems like your ERP or AP financial system can become image enabled without having to store images. The ASPEN 360 U-CALL link is embedded within your ERP or AP financial system so that as you are drilling down in invoice transactional data, you can link back to the respective image which resides within ASPEN 360.
