Invoice Virtual Filing and Access

Accounts Payable departments spend a lot of time filing and retrieving paper invoices and expense reports. When vendors call about invoice status or auditors request copies of invoices, AP staff waste valuable time retrieving, copying and re-filing invoices which may or may not have been filed in the correct location in the first place. The business users feel frustrated because what started out as a simple request for a few invoices may take days to get a response. Meanwhile, AP staff feel discouraged spending so much time tracking down this information.

Deploying an imaging and workflow solution may be the eventual goal but the first priority is to image all invoices to reduce wasted time in retrieving invoices. The shift to a paperless work environment should deliver results, not more infrastructure for you to install and manage. ASPEN 360 AP-Virtual File Edition (AP-VFE) provides companies a solution to electronically file documents like invoices and expense reports through a Software-as-a-Service application.

The Software as a Service approach not only allows companies to begin using AP-VFE immediately without any software to deploy but provides for a pay as you go approach based on invoice volume with no large upfront implementation costs. AP-VFE allows companies to start using the base ASPEN 360 product with the possibility to seamlessly expand to more the robust ASPEN 360 imaging and workflow solutions when the future need arises.

This comprehensive Software-as-a-Service solution handles: