Invoice Imaging and Retrieval Benefits

Invoice imaging and retrieval implementations should solve business problems, not create more headaches. With ASPEN 360 AP-Virtual File Edition, you are able to transform your business without worrying about infrastructure requirements, maintenance, and upgrades.

AP Imaging and Retrieval Using a Software-as-a-Service (SaaS) Business Model

Take advantage of a pay-as-you-go service that requires no upfront investment. Realize full implementation in minutes while eliminating long-term maintenance costs, and preserving strategic corporate focus.

Respond Quickly to Invoice Inquiries

Resolve discrepancies quickly with real-time access to invoice-related documentation. Fax or email supporting documentation to vendors right from your browser- based interface and answer payment inquiries within seconds, not hours or days, improving vendor relations in the process.

Eliminate Lost or Misfiled Documents

Invoices are captured online so they never get lost or misfiled. Tasks such as making copies, faxing and resending invoices are no longer needed.

Ensure Compliance with Secure Access Controls

Ensure that sensitive communications are transmitted and viewed by only appropriate parties. Unique user IDs and passwords keep user access limited to a need-to-know basis.

Create Role-based Access

Assign and enforce user privileges according to work roles, individual users or user groups.

Boost AP Staff Productivity

Increase efficiency through reduced AP invoice preparation, staff and manager approval, and back-office processing times.

Connect Remote AP Workers

Provide remote access to key documents in the online repository to those employees working remotely and facilitate more timely business processes. With Web-based access, authorized users quickly retrieve relevant invoice-related documents at the point of need for better decision-making and more informed interaction with suppliers.

View Audit History Trails

With all backup information managed online for a given AP transaction, organizations have a more efficient and accurate audit process. Audit requests for invoices and their associated backup can be completed in hours vs. days or weeks since all information is now online.

Savings from Improved Compliance

Automated processes make compliance management less time consuming.