Invoice Submission and Data Capture
With ASPEN 360 AP-Straight Through Edition (AP-STE), vendors are able to submit their invoices in a variety of ways that ensure you never have to handle a paper invoice again. This includes paper, email, e-invoicing, fax, EDI810, and more. The invoices and data are received at one of our ASPEN 360 U.S.-based Invoice Virtualization Centers and converted to electronic format.
ASPEN 360's Invoice Virtualization Center
Invoices can be submitted to ASPEN 360’s Invoice Virtualization Center (IVC) by:
E-Invoicing – through our E-Invoicing partner, vendors can submit invoices electronically which will transmit the electronic invoice data as well as render an image of the data in the format of an invoice.
Mail – invoices can be mailed directly by the vendor to one of our virtualization facilities, managed through a secure lockbox environment.
Email – vendors can email an invoice directly to an assigned email address.
Upload - electronic invoices can be submitted by the vendor via the ASPEN 360 document upload feature or by an approved user at your company.
FTP – If you already have an imaging process in place, images can be transmitted via secured FTP to ASPEN 360.
Fax – invoices can be faxed to a dedicated fax number.
The IVC utilizes a combination of OCR and manual data entry to capture the invoice data. The invoice header level fields are indexed to the corresponding invoice image. The line item invoice data fields are captured as part of three-way matching and straight through processing.
Quality Assurance corrects any data discrepancies that OCR could not validate. This combination of quality controls and reviews ensures the IVC achieves the highest possible levels of accuracy.
