Accounts Payable Automation Benefits
With ASPEN 360 AP-Straight Through Edition (AP-STE), you are able to:
Automate your AP processes by combining industry best practices with ZeroTouch™ AP imaging and workflow
Match invoices automatically and pass the data directly to your ERP system without AP processor intervention
Take advantage of a pay-as-you-go service that requires minimal upfront investment and risk
Move AP to a truly paperless environment for invoices
Support unlimited users through a scalable solution
Increase AP staff productivity, enabling AP departments to handle growing invoice volumes without adding people or reassigning resources
AP-STE Accounts Payable Automation Features
Straight Through Processing
AP-STE automates the three way match through Straight Through Processing. Invoices are matched without AP processor intervention to achieve a truly automated three way line item match.
Exception Handling
If AP-STE cannot find a match, logical algorithms are used to attempt to narrow down potential matches by evaluating the line item data. This exception matching process dramatically reduces the need for the AP processor to search for the matching receipts. Potential matches are identified and ranked based on the confidence level criteria selected.
Workflow Integration to Your ERP or AP Systems
Once an invoice is matched or approved within AP-STE, required invoice data for payment is transmitted at predefined intervals back to the ERP or AP financial system. In addition, data such as vendor address book data, PO data, receiving data and GL chart of accounts data is transmitted from your ERP or AP system to AP-STE.
Reports and Monitoring
AP-STE provides you with numerous reports and monitors to analyze the productivity of your AP department, review the invoice workflow status, find important information about users, and more.
Invoice Virtualization Center
For companies that want to outsource the imaging of their documents, the IVC offers a
full service document conversion center for prepping, scanning and indexing documents.
Vendor Portal
Authorized vendors are able to securely log in to the Vendor Portal to see their invoice status and payment information, including check number and check date, as well as upload invoices to AP-STE.
Administration
User administration is controlled by point and click navigation. Features can be granted by
individual user, group association, or user role.
Unlimited Users
Unlike server-based enterprise solutions, AP-STE provides unlimited access to users and
can be administered remotely from any Internet connection.
24/7 Access
With multiple cutting-edge Data Centers focused on always providing secure and
dependable access to client content, AP-STE provides 99.9% uptime.
Image Enable Applications
Instantly retrieve invoice images right from your AP financial system by linking to the
AP-STE image repository as you drill down within your application.
Audit RE-View
Access can be restricted to allow only specific subsets of documents to be viewed by auditors
or external users.
Annotations
Features include highlighting text, affixing notes, blocking out confidential information,
affixing a time/date stamp, and more.
