Collecting Invoices and Capturing Data
ASPEN 360 AP-SmartRouting Edition (AP-SRE) offers numerous options for vendors to submit invoices. These include e-invoicing, mail, email, fax, EDI810, and more. Once the invoice is received in one of the ASPEN 360 U.S.-based Invoice Virtualization Centers, it is converted into electronic format.
ASPEN 360's Invoice Virtualization Center
The IVC allows vendors to submit invoices by:
E-invoicing – through our E-Invoicing partner, vendors can submit invoices electronically which will transmit the electronic invoice data as well as render an image of the data in the format of an invoice.
Mail – invoices can be mailed directly by the vendor to one of our virtualization facilities, managed through a secure lockbox environment.
Email – vendors can email an invoice directly to an assigned email address.
Upload - electronic invoices can be submitted by the vendor via the ASPEN 360 document upload feature or by an approved user at your company.
FTP – If you already have an imaging process in place, images can be transmitted via secured FTP to ASPEN 360.
Fax – invoices can be faxed to a dedicated fax number.
Upon receipt, the IVC utilizes a combination of OCR and manual data entry to convert the invoice into electronic format. The invoice header level fields are indexed to the corresponding invoice image.
Invoice fields that could not be identified using OCR are reviewed by Quality Assurance. Any data discrepancies that OCR could not validate are corrected to ensure the IVC achieves the highest possible levels of accuracy.
