Invoice Routing and Approval
ASPEN 360 AP-Select Approver Edition (AP-SAE) includes pre-built workflows, reports and monitors that address all aspects of receiving, routing, tracking and posting invoices. Invoices are scanned, indexed and stored in a centralized repository, and routed automatically to the requestor for approval and coding. The invoice is then programmatically routed using the company's delegation of authority rules. After final approval and review by Accounts Payable, AP-SAE feeds the data into your ERP or AP system. You can also take advantage of the ASPEN 360 Invoice Virtualization Center to offload the clerical tasks associated with scanning and indexing invoices.
AP-SAE's AP Automation Process
Invoice Virtualization Center
The ASPEN 360 Invoice Virtualization Center separates paper from the process, enabling ZeroTouch Invoice Processing.
Select Routing
Invoices are routed throughout the organization based on existing business delegation of authority rules, resulting in:
Faster approval and accelerated turnaround time
Ability to handle up to 70% more invoice volume without adding to staff
Elevation of Accounts Payable processors to Knowledge Workers
Initial routing of the invoices to approvers can occur by capturing the attention or point of contact name from the invoice. If the captured name from the invoice matches a user within the AP-SAE user table, then the invoice will be automatically routed to that user. If the captured name does not exist, the invoice will be routed to an exception queue where designated users can:
AP-SAE's select routing streamlines the movement of invoices through the approval process by allowing users to electronically route invoices for approval by simply selecting user names from available drop down lists. After the first level user is selected, subsequent users are programmatically routed based on your company's delegation of authority rules. These rules are controlled by your designated admin user.
Once an invoice is approved after initial select routing, it is automatically routed to initial and final approval levels. After final approval and review by Accounts Payable, AP-SAE feeds the data into your ERP or AP system.
By utilizing AP-SAE, processors resolve discrepancies quickly with real-time, Web-based access to invoice information. Billing inquiries and requests for information are handled in seconds with desktop access to all pertinent documentation. It provides you with a cost-effective AP Imaging and Workflow Automation solution.
