Invoice Imaging and Workflow Benefits
With ASPEN 360 AP-Select Approver Edition (AP-SAE), you are able to:
Utilize workflow technology typically found in more
costly solutions
Reduce wasted time manually routing, approving anddata keying invoices
Take advantage of pay-as-you-go subscription services
Move AP to a truly paperless environment for invoices
Support unlimited users through a scalable solution
Eliminate additional investments in infrastructure
Upgrade to an advanced workflow solution as needed
AP-SAE Features
Invoice Virtualization Center
For companies that want to outsource the imaging of their documents, the IVC offers a
full service document conversion center for prepping, scanning and indexing documents.
Invoice Routing
Users can select designated approvers from drop down lists to route invoices for approval.
Approvers can then select to route approved invoices back to the AP department.
Delegation of Authority
Approval authority can be preset so that users only need to click the approve button to route
up the hierarchy if higher approval is needed. Additionally invoices cannot be sent to AP
without the proper signoff.
Search and Retrieval
Using the indexed fields allows users to quickly search for and view documents and index data.
Document Profiling
Profiling allows you to restrict access to documents by any of the indexed fields. This
permits information to be made available at the company, department, or role level.
Reports and Monitoring
All document query results can be exported to Excel. In addition, the audit history tracking
displays all document viewing, editing and indexing information.
Administration
User administration is controlled by point and click navigation. Features can be granted by
individual user, group association, or user role.
Image Enable Applications
Instantly retrieve invoice images right from your AP financial system by linking to the
AP-SAE image repository as you drill down within your application.
Audit RE-View
Access can be restricted to allow only specific subsets of documents to be viewed by auditors
or external users.
Annotations
Features include highlighting text, affixing notes, blocking out confidential information,
affixing a time/date stamp, and more.
Unlimited Users
Unlike server-based enterprise solutions, AP-SAE provides unlimited access to users and
can be administered remotely from any Internet connection.
24/7 Access
With multiple cutting-edge Data Centers focused on always providing secure and
dependable access to client content, AP-SAE provides 99.9% uptime.
