Archive Systems' logo ASPEN On-demand Document Management and Accounts Payable Automation Records Management Services Archive Systems' News Archive Systems' Clients About Archive Systems Client Log In
Home > ASPEN > Virtual File Room > ASPEN Virtual File Room vs In-house Systems

ASPEN
Virtual File Room

ASPEN Virtual File Room On-demand Document Management & Imaging vs In-house Systems

On the surface, the initial up-front investment in an in-house document management system may seem manageable, but the underlying costs of ongoing system upgrades, infrastructure investments and personnel requirements can quickly spiral out of control. In fact, the total expenditure over a three year period is estimated to be six to ten times the initial hardware and software cost.


Archive Systems frees you from the risks, hidden costs, high failure rates, and extended implementation timeframes of in-house systems. ASPEN Virtual File Room's (VFR) On-Demand model transforms your business, enabling you to start with results, not infrastructure. It can be implemented in a matter of days, in stark contrast to the extended timeframes involved with traditional in-house systems.

Save Up to 90% by Eliminating Hidden Costs of In-House Document Management Systems

With ASPEN VFR there is no software or hardware to buy, install, or maintain. This equates to savings of as much as 90% compared to in-house document management alternatives. Our pricing model includes everything you need, so you won't be surprised later by personnel and technology costs that can quickly add up to as much as ten times the original licensing fees of in-house document management systems.

Why Choose ASPEN VFR for Document Management

  • Constantly integrates the latest developments in workflow automation, document imaging, data capture and indexing services, business continuity and disaster recovery
  • Eliminates infrastructure acquisition and maintenance costs
  • Incorporates focused expertise and proven performance and availability
  • Provides a substantially quicker time-to-value
  • Scales usage seamlessly and efficiently
  • Automates critical processes to optimize operations
  • In-House System vs. ASPEN Virtual File Room

      In-House
    System
    ASPEN Virtual File Room
    Software as a Service  
    Low Risk  
    Low Complexity  
    No Desktop Software  
    No Hardware  
    Zero Maintenance  
    Zero Upgrade Cost  
    Zero Personnel Support Costs  
    Time to Value  
    Easy to Use  
    Unlimited Users $
    Time to Deployment Months Weeks
    Time to Complete an Upgrade 18-24 Months Instant
    Customers on Latest Release 5% 100%
    Success Rate 30% 98%
    Customization $
    Integration $
    Scalability $
    Fully Redundant Data Center $
    Unlimited Comment Storage $
    24/7 Customer Support / Help Desk $
    Document Scanning / Conversion Services $
    Secure, Off-Site Hard Copy Storage Services
    = Included in the base fee             $ = Additional Fees Apply





     
    ©2010 Archive Systems, Inc. All rights reserved. Other trademarks held by their respective owners.
    Privacy Statement. Terms & Conditions. Site Map. Contact Us. Archive Systems' Blog.
    Site Last Updated: 3-5-2010