Document Imaging, Data Capture, Search & Retrieval

ASPEN Virtual File Room (VFR) integrates document receipt, document imaging and data capture, and Web-based image hosting to provide you with a comprehensive document management solution. It also offers unlimited access to unlimited authorized users from anywhere there is an Internet connection.

Document Imaging Search & Retrieval

Web-based search fields are customized to your specifications and search results are completed instantly to help speed business processes. Search criteria can be entered into one or more fields, and wild card searches can be conducted as well. Results are displayed in a Hit List window. You can then view, edit, annotate, print, email, and more from the browser-based image viewer.

Advanced Document Image Viewer

The powerful viewer integrates feature-rich image handling for easier readability. Take advantage of a broad range of viewing and manipulation options including zoom, rotate, thumbnails, and more. You can also empower users with the ability to add annotations such as highlights, sticky notes, redactions, stamps, and other mark-ups.

Image-enable Business Applications

Retrieve documents in ASPEN VFR’s repository right from your core business applications. The U-CALL module enables you to quickly request and retrieve stored document images from within line-of-business applications without lengthy and costly programming.

Third Party Access

Improve customer service by providing suppliers, auditors, customers and other authorized 3rd parties with a Web-based self-service portal to document images and data stored in ASPEN VFR.

Document Management Security & Administration

You have complete administrative control over who has access to your organization’s information. Easily create, modify, or delete users as well as configure system settings.

Unlimited Users for Document Management

Unlike server-based enterprise solutions, ASPEN VFR provides unlimited access to users and can be administered and accessed remotely from any Internet connection.

Flexible Document Distribution

ASPEN VFR offers a variety of document distribution options including print, fax and email directly from the viewer so you can deliver documents in real time to any location.

24/7 Availability of Document Images

With multiple cutting-edge Data Centers focused on always providing secure and dependable access to client content, ASPEN VFR guarantees 99.9% system uptime. There's no need to purchase, install, manage, maintain and support a fully redundant storage environment.