ASPEN 360 Accounts Payable Edition Vendor Portal

Accounts Payable Departments can significantly reduce the time AP staff has to spend responding to vendor inquiries and internal departmental questions by using the ASPEN 360 self service vendor portal. Authorized vendors are able to securely log in to ASPEN 360 to see invoice status and payment information, including check number and check date.

The self service vendor portal allows vendors to access the information over the Web 24/7 without having to tie up valuable AP staff time. Additionally internal questions coming from departmental managers can be streamlined by using the self service portal. This is accomplished by granting your own employees access to view relevant data without the need to grant access to your internal AP Financial System.

The self service portal provides only the relevant information AP Departments want to display. Typical fields displayed include: view document icon, invoice number, invoice date, invoice amount, check number, check date, PO Number.

Sample screenshot of the ASPEN 360 Accounts Payable Edition Vendor Portal

Vendor Invoice Upload

For those vendors that have already gone paperless and use electronic images, invoices can be submitted via the ASPEN 360 invoice upload feature directly by the vendor through the Vendor Portal.

Vendor Security

Setting up vendor security to use the portal is streamlined through the ASPEN 360 Vendor Security Profiling feature. ASPEN 360 uses your existing vendor numbers from your financial system's vendor record to create user IDs that restrict viewing access to only invoices related to that specific vendor number. Vendors are set up with a generic password that expires at first login and requires the user to enter a unique password. Thousands of vendors can be granted secure online access at once without any complex user setup.