AP Imaging and Workflow Benefits

Accounts Payable Automation and Purchase-to-Pay Automation implementations should solve business problems, not create more headaches. With ASPEN 360, you are able to transform your business without worrying about paper-based invoice processing, infrastructure requirements, maintenance, and upgrades.

ZeroTouch™ Invoice Processing | Invoice Imaging and Workflow

With ASPEN 360, you no longer have to touch an invoice again. Invoices are sent directly from the vendor to a managed PO Box where Archive Systems handles mail opening, invoice scanning, document imaging, data capture, image hosting, and workflow automation and management.

AP Automation Using a Software-as-a-Service (SaaS) Business Model

Take advantage of a pay-as-you-go service that requires minimal upfront investment and risk. Realize full implementation in weeks instead of months, while eliminating long-term maintenance costs, and preserving strategic corporate focus.

Speed the Invoice Approval and Payment Process

Route invoices electronically for faster approval. By accelerating turnaround time, you increase opportunities for money-saving discounts.

Respond Quickly to Invoice Inquiries

Resolve discrepancies quickly with real-time access to invoice-related documentation. Fax or email supporting documentation to vendors right from your browser- based interface and answer payment inquiries within seconds, not hours or days, improving vendor relations in the process.

Eliminate Lost or Misfiled Documents

Invoices are captured online immediately so they never get lost or misfiled. Tasks such as making copies, faxing and resending invoices are no longer needed, thus reducing duplicate payments.

Ensure Compliance with Secure Access Controls

Ensure that sensitive communications are transmitted and viewed by only appropriate parties. Unique user IDs and passwords keep user access limited to a need-to-know basis.

Create Role-based Access

Assign and enforce user privileges according to work roles, individual users or user groups.

Boost AP Staff Productivity

Increase efficiency through reduced AP invoice preparation, staff and manager approval, and back-office processing times.

Connect Remote AP Workers

Provide remote access to key documents in the online repository to those employees working remotely and facilitate more timely business processes. With Web-based access, authorized users quickly retrieve relevant invoice-related documents at the point of need for better decision-making and more informed interaction with suppliers.

View Audit History Trails

With all backup information managed online for a given AP transaction, organizations have a more efficient and accurate audit process. Audit requests for invoices and their associated backup can be completed in hours vs. days or weeks since all information is now online.

Utilize Enhanced AP Reporting

Ad hoc reporting tools enable non-IT users to create custom AP reports. Take advantage of analytical reports that track invoice processing, user metrics, and more.

Reduce AP Process Errors

Prevent mistakes that lead to unproductive rework, time-consuming supplier inquiries and erroneous/duplicate/late payments.

Savings from Improved Compliance

Automated processes make compliance management less time consuming.