AP Imaging and Workflow | AP Automation

By implementing a comprehensive Accounts Payable automation solution, AP professionals are able to maintain tighter control over the entire payable process from invoice receipt and approver responsiveness through processor productivity and payment. It provides a way for organizations to never have to touch an invoice again.

ASPEN Accounts Payable automates your AP processes by combining industry best practices with ZeroTouch™ AP imaging and workflow. This on-demand AP automation solution dramatically increases AP staff productivity, enabling AP departments to handle growing invoice volumes without adding people or reassigning resources.

Strengthen Accounts Payable Controls

The improved visibility and instant access to invoices eliminates the chance of misplacing or losing paper, duplicating or overpaying invoices, or making late payments. Online notifications remind approvers that an invoice needs to be processed, ensuring they are sent to accounts payable sooner. Controls for Sarbanes Oxley compliance are also enhanced because all review information is saved with the invoice. This improves the audit review process as well because AP departments can quickly provide access to invoices based on internal and external audit requests.

Increase Invoice Processing Efficiencies

AP staff productivity is dramatically increased so AP departments can handle growing invoice volumes without adding people or reassigning resources. The Straight Through Processing module processes as many invoices as possible without AP processor involvement. This frees up AP processors to work on invoices where there are matching exceptions or to handle more value-added activities. In addition, they can spend less time responding to vendor inquiries because the vendor can view their invoice information through the Vendor Portal. The built-in best practices then speed invoice processing, giving you the ability to take advantage of more early-pay discounts.

Follow a Cost-Effective AP Automation Approach

With ASPEN Accounts Payable, you are able to outsource the problem but control the solution. Because it is a SaaS solution, there's no software or hardware to buy, install, and maintain. In addition, there are no implementation fees for you to pay. Implementation can be completed in days, enabling you to quickly automate accounts payable and streamline the review and approval process to significantly reduce costs. You also don't have to worry about scanning and indexing because the solution includes the Invoice Virtualization Center, which works as a conversion center for scanning and data capture of invoices sent as paper, email, fax, or FTP. This ensures that you never have to touch a paper invoice again.

The invoice is the center of the ASPEN Accounts Payable universe